Procedures & Theory For Administrative Professionals 7th Edition By Karin M. Stulz – Test Bank

Overview

Chapter 11 

True / False Questions

Indicate whether the statement is true or false.

____ 1. Records are assets to a business.

____ 2. Every piece of paper created in a business is a record worth keeping.

____ 3. Security measures should protect records from improper access, accidental loss, theft, damage, and unwanted destruction.

____ 4. Before storing any incoming record, the filer should check for a release mark.

____ 5. File labels should be keyed in all capital letters with no punctuation.

____ 6. Outgoing correspondence should usually be filed by the name on the letterhead.

____ 7. An alphabetic filing system is advantageous because it is a direct access system.

____ 8. Numeric filing systems have several advantages including unlimited expansion and direct access.

____ 9. Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder.

____ 10. Cross-referencing must be used when a record may be requested by a name that is different from the one by which the record was stored.

Answer Key

1. ANS: T PTS: 1

2. ANS: F PTS: 1

3. ANS: T PTS: 1

4. ANS: T PTS: 1

5. ANS: T PTS: 1

6. ANS: F PTS: 1

7. ANS: T PTS: 1

8. ANS: F PTS: 1

9. ANS: T PTS: 1

10. ANS: T PTS: 1